We’re getting a good response from repositories and institutions who would like to provide information about their researchers to improve the data in the Names system (see previous post for details). As a consequence, a data submission specification has been drawn up by Dan Needham. This lists the mandatory and optional fields that Names needs in order to create or match records for institutional staff. It also explains the best way to format your records.
The table below shows the information we’d like to receive from institutions:
|Primary author family names||Mandatory|
|Primary author given names||Mandatory|
|Primary author title||Name prefix / salutation e.g. Mrs, Dr, Sir …||Optional|
|Primary author date of birth||YYYY-MM-DD||Optional|
|Primary author date of death||YYYY-MM-DD||Optional|
|Primary author fields of interest||Semi-colon delimited list of strings describing fields of interest associated with the individual. Preferably values taken from a controlled of terms, although this is not required.||Optional|
|Primary author home page||URL of web page that contains information that helps identify the individual e.g. personal homepage, institutional page, linkedin page||Optional|
|Primary author internal identifier||Your internally used identifier.||Optional|
|Primary author external identifiers||A list of identifiers from other providers assigned to an individual. The list should be semi-colon delimited and contain alternating values for the identifier provider and the identifier itself, i.e. <source>;<identifier>;<source>;<identifier>||Optional|
|Result publication title||Please generate a complete new row for each publication given for each author.||Mandatory|
|Year of publication||YYYY||Optional|
|Subject area||Classified subject area, may be different from author’s field of activity.||Optional|
|Co-authors||Semi-colon delimited list of co-author names. May include the primary author name if necessary. Preferably in the format <family name(s)> , <given names(s)> however if necessary another format is acceptable as long as there is consistency.||Mandatory|
There’s also an example record in the required format to illustrate this.